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Monday, March 31, 2014

Datapolis Process System features: Central Administration

Datapolis Central Administration lets you manage, monitor and tune a complex process system from within SharePoint. Simplify security, increase workflow performance, monitor thru-put, reduce errors and control maintenance changes from a central location.

Single list to control all workflows across the farm 

Thanks to workflow management, authorized staff can access all workflows from a single list. The list panel lets administrators deploy a new version or restore a previous version of any workflow at any time. The list view also displays useful information such as which workflows are in use and how many instances are running. With view security, users can check workflow definition diagrams and details directly from the administration panel.

Application management to keep order in the system 

The application management module lists all available applications, grouped as solutions. An administrator defines who can use each solution in process diagrams and where within SharePoint each may be used. Application management significantly increases security and reduces unintended changes by clarifying complex systems with many DPS applications.

Workflow maintenance permissions structure 

Each workflow definition within the Datapolis Process System is governed by a set of permissions. The administrator can specify the SharePoint sites on which a workflow definition can be deployed or modified and by which users or teams. Three permission levels – Farm, Site Collection and Web level, provide control over critical processes while reducing the risk that unauthorized development could pose.

Performance monitoring diagnostics 

The diagnostics module can collect data and logs from across any activities within any workflow. IT pros can create diagnostic reports and machine data for troubleshooting issues and supporting broader process objectives. The workflow management capability includes graphs and other visual tools to help manage simple or complex process systems effectively and efficiently.

Read more about Datapolis Process System HERE.

Thursday, March 27, 2014

Datapolis Process System features: Applications

Datapolis Process System lets you convert workflows into DPS apps, stand-alone objects that may be used inside other workflows and by external solutions. Multiple processes can be managed from a single repository. DPS Application repositories help simplify and organize the process system, support process improvement, control changes, and accelerate acceptance, bringing order to the workflow system and the whole SharePoint environment.

Pull together common processes into a single repository

Use DPS Applications to combine generic processes and procedures such as booking a conference room or purchasing fixed assets then use them in workflows distributed throughout your organization. Modify only one application to implement changes in workflows and keep your process system coherent.

Simplify complex workflows by using manageable applications 

Divide complex workflows into a single top-level process diagram with multiple DPS Applications, each app reflecting a sub process or a group of tasks. Dividing a single process into multiple apps allows development teams to deliver quickly while facilitating maintenance long term.

Parallel sub-processes 

Design a workflow process to include DPS Applications that can be executed in parallel. Keep the workflow schema clear while allowing different sub-processes to be executed at the same time.

Automatically execute and handle multiple processes

Create workflows which enable multiple threads to execute a single sub-process at the same time. Grab and use machine data from all instances of this sub-process.

You can read more about our new solution HERE.

Friday, March 21, 2014

Datapolis Process System features: Workflow designer

Datapolis Process System combines a simple process designer and forms builder with a powerful activities development platform; all fully integrated with each other and with SharePoint. This unique dual nature distinguishes Datapolis Process System and fosters communication among process participants, managers and technical professionals. Stakeholders can share process logic diagrams, consider improvements with real-time thru-put graphs and manage complex processes from a single repository.

Drag and drop designer to model a process and create a workflow 

A web-based designer allows anyone to lay out process logic using icons to represent roles, states and actions then deploy the resulting workflow at the push of a button. Put a SharePoint group or user into a workflow role then drag and drop it onto an action icon to assure that only authorized users can execute actions such as approvals. Select and order SharePoint columns to build data entry forms for each workflow action.

Powerful activities designer to automate functionality 

A powerful activities designer allows programmers to create advanced workflow functionality and automate tasks without cluttering the business layer. You can quickly define an activities tree without programming by using out of the box functions, like Send an Email. Use variables, loops, lookups, and conditions to automate whatever tasks come your way. Create and deploy new custom functions individually or combine them into procedures using the SDK or external tools. 

Built-in forms designer ties user experience to workflow goals 

With just a few clicks, the built-in forms designer produces fully functional user forms for every workflow action. Form data may be drawn from or saved in lists or libraries or may be stored in workflow variables and passed from user to user within the workflow. Existing forms may also be used as templates.

Push button deployment within a managed environment 

Datapolis workflows can be deployed instantly to start a new workflow instance whenever a new list item or library document is created or modified. Workflows can also be started manually or by another workflow and associated with any SharePoint list, library, site or content type. Workflow deployment and user actions are controlled and managed from the Datapolis central administration.

SharePoint interface optimizes user experience

Process participants see only the workflow actions they are permitted to use. They select the action with one click from the context menu, list, ribbon, display form or edit form. A "Tasks" page shows all the tasks that are assigned to the process attender. The history of each workflow instance is presented as a graph with details to reveal and manage process bottlenecks. Data from workflow history can be aggregated and analyzed with tools such as Excel, Reporting Services or other external reporting solutions.

You can read more about our new solution HERE