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Tuesday, October 29, 2013

Workbox Academy: How to create leave request in Datapolis Workbox?

In this online tutorial Datapolis presales engineer Michał Słowikowski explains how to create and deploy leave request approval process using Datapolis Workbox.Watch the video:



Is everything clear? Visit our online demo site http://sharepoint2013.datapolis.com to implement your own workflow.

Thursday, October 24, 2013

Datapolis Workbox 3.1 Release Notes

Below is the list of changes included in the current version of Datapolis Workbox.

Datapolis Workbox administration panel in the Central Administration:
  • Workbox Solution Management Page Allows to easily deploy and retract Datapolis Workbox to and from single web application or the whole farm.
  • Manage Workflow Deployments Allows site collection administrators to track and manage all workflows in the SharePoint farm on a single page.
  •  Configure Logging Allows to specify logging level of selected Datapolis Workbox components in the same way as SharePoint does.
  • Configure Actions Appearance Simplifies uploading and managing icons which can be used as action icons in Datapolis Workbox.

Workflow History page with complete redesign:
  • Easy and comfortable navigation.
  • Optimized for SharePoint 2013.
  • Activities that start workflows include links to the workflow history. o Activities that cover user permissions include names of roles.
  • Set Workflow Variable activity includes name of a variable.

Versioning of workflow definitions:
  • Datapolis Workbox supports versioning of workflow definitions.
  • Workflow definitions that are being edited stay checked out during the process to prevent changes by the other users at the same time.
  • Previous versions of workflow definitions are now manageable and can be removed, restored, etc.
  • Read-only access to the previous versions of workflow without deployment.
Improved security standards:
  • It is now possible to limit permissions to manually start workflow only to users who already have list management permission.

Datapolis Workbox 3.1 is released

We have released the new version of our core product, Datapolis Workbox 2013. Big thanks to our developers, testers, analysts, site administrators, marketing people, and all the others who made it possible!

You can test Datapolis Workbox 3.1 for free HERE. If you already use our program or if you are decided you want to employ it you can download a free upgrade or a trial version HERE.

Our philosophy
In the words of Paweł Bujak, Datapolis CEO: “Changes that we introduced in the latest Datapolis Workbox edition will help particularly business analysts and SharePoint administrators. The 3.1 release allows flexible administration and management of business processes while additional security levels assure that modeled workflows are safe and their users have more control over them. The new edition of our tool also includes the modified graphic presentation of workflows history, optimized for Microsoft SharePoint 2013 and providing users with more information. We hope those changes will make working with Datapolis Workbox more effective.”

Datapolis Workbox combines two workflow layers: business and technical. It can be used by both business executives and IT professionals.


What is new?
The 3.1 release introduces centralized workflow management, workflow versioning, and a number of other improvements. SharePoint’s Central Administration has been updated with Datapolis Workbox administration panel, providing users with one place where they can operate on all the workflows. Administration panel allows for deployment or retraction of Datapolis Workbox to and from the whole farm and single web applications without a need of running the installer.

The upgrade also supports versioning of workflow definitions. Previous versions of workflows are now available for commenting, reviewing, combining, or reverting to them. It is possible to go back to older workflow version without deploying it but also use it anew if needed. The new release of Datapolis Workbox comes with even higher level of workflow security and integrity. Workflow definitions that are being edited stay checked out during the process to prevent unwanted changes by other users. Permissions to start a workflow manually can be limited only to users who already have list management permission.

Datapolis Workbox is fully integrated with SharePoint. You can access it directly from SharePoint ribbon.


All the capabilities of the 3.1 release can be tested on the Datapolis Workbox Online Test Sites. It is a hosted SharePoint 2013 environment which allows to deploy and test workflows free of charge. With up to five user accounts and no time limit anyone interested in the software can assess its capabilities and check if they meet the expectations.

About Datapolis
Datapolis develops user-friendly and flexible solutions for SharePoint environments which support dynamic processes, information and document flows in medium and large companies. Since its inception in 2001 the company has focused on strategic cooperation with Microsoft and it is at the moment Microsoft Gold Partner in Application Development , Collaboration and Content, and Communications. Datapolis is a member of Passus Group, a leading IT product and services company employing over 100 engineers and specialists.

Our core product is Datapolis Workbox – a human-centric workflow solution for SharePoint. Delivered with a graphical designer, Workbox allows modeling of workflows on a set of business and technical layers – the first reflecting process and its phases, the latter offering room for automated logic, e.g. for creating tasks. This architecture makes it easy to build, read and change even the most complex workflows. We also provide a wide range of services to our partners and customers, making our solutions easy to use.

Over 100 enterprises worldwide use our solutions. Among them are: The United States House of Representatives, ThyssenKrupp Steel USA, Advantage Bank, Tyco International, TIM Mobile, Burger King, Dana Corp, DARPA, GridPoint, Los Angeles World Airports, Microsoft, North American Interconnect, and SRA International.

You can find more information on our website www.datapolis.com.

Tuesday, October 15, 2013

Datapolis Workbox is Certified for Windows Server 2012

After successful tests Datapolis Workbox 2013 has proven to be Certified for Windows Server 2012. It is the only 3rd party SharePoint workflow solution branded with that certification.

The Certified for Windows Server 2012 logo assures the product meets Microsoft criteria for compatibility and best practices with the latest release of Windows Server operating system. In order to be certified Datapolis Workbox was tested by Microsoft Platform Ready Test Tool which checked if its installation, stability, security, and reliability were compatible with Windows Server standards. The certification also proved the application maintains compability with antivirus and anti-malware programs and other protection solutions recommended by Microsoft.

Thanks to the positive outcome of the tests Datapolis Workbox has been added to Windows Server Catalog as a product offering reliable and secure performance with this operating system. It is the only 3rd party tool for SharePoint workflows in the catalog which is marked with Windows Server 2012 badge.

Datapolis Workbox 2013 is a graphical modeling tool that allows users to create and manage workflows within Microsoft SharePoint. It’s architecture, combining business and technical layer, makes it easy to automate document flow, approvals, project tracking, or help-desk procedures. Datapolis Workbox offers Online Test Sites so that everyone interested can test its capabilities free of charge.



Datapolis develops user-friendly and flexible solutions for SharePoint environments which support dynamic processes, information and document flows in medium and large companies. Since its inception in 2001 it has been strategically connected with Microsoft and its technologies. At present the company enjoys the status of Microsoft Gold Certified Partner with the competencies of Gold Application Development, Gold Collaboration and Content, Gold Communications. . Over 100 enterprises worldwide use our solutions – among them The United States House of Representatives, ThyssenKrupp Steel USA, Advantage Bank, Tyco International, TIM Mobile, Burger King, Dana Corp, DARPA, GridPoint, Los Angeles World Airports, Microsoft, North American Interconnect, and SRA International.

Friday, October 11, 2013

State machine or sequential workflows?

Read the article by Paweł Misiurewicz, CEO of Datapolis, on NothingButSharePoint.com.

In today's corporate world business processes are omnipresent. But their sequential automation is not sufficient anymore. It reduces people taking part in them to simple machine-like elements. On the other hand, SharePoint environment offers other type of workflows apart from sequential ones: state machine workflows. Which of them will suit your enterprise better?

To find out, read the article by Paweł Misiurewicz, CEO of Datapolis. It explains the difference between state machine and sequential workflows, how they affect business planning, and their usability in various types of processes. You will see that a workflow’s successful implementation depends on its flexibility and readability and you will discover which type of workflow works better in a given situation.

State machine or sequential workflows - which suit you better?

NothingButSharePoint is a SharePoint knowledge repository created by SP community. It provides high quality content directed to SharePoint users at all levels: from developers and IT specialists to business professionals and end users. Its founding members: Joel Oleson, Jeremy Thake, Mark Miller, and Richard Harbridge rank among the most influential SharePoint thought leaders.

Paweł’s article is available here.