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Tuesday, December 31, 2013

Happy 2014! Brace yourselves for the new year!

As 2013 comes to an end we wish you all the best in the coming year! May it be the time of fulfillment and satisfaction, both in your professional and personal lives. Many special achievements, positive suprises and great moments with people you care about!

It will be also a very exciting year for us. We are of course preparing the 3.2 release of Datapolis Workbox but in the meantime we are working on the new product that will expand workflow deployment and allow to create advanced, customizable models of business processes. Expect more details in the coming months.

On this blog we will start the new year by the series of articles by Tomasz Głogosz, Datapolis Workbox project manager and senior .NET architect. He will write about one of the possible applications of our solution: SharePoint reminders. You will learn how to deploy an advanced process that supports assigning, working and checking on an issue, can dynamically create and manage process roles and may be swiftly adopted to new conditions. We hope you will enjoy reading it.

Once more: all the best in 2014! See you in January!

Tuesday, December 17, 2013

SharePoint Community and CompartiMoss

It has been quiet on our side for the last couple of weeks but we hope to make it up. We have two good news that we want to share with you.

First, we are Gold Sponsor of, the biggest and most vibrant social network of SP users. In exchange for our support we were featured as Editor's Choice in the December community newsletter - read it here. Thanks to Mark Jones and Vlad Catrinescu for their invaluable cooperation!

Second, an article by our project manager Tomasz Głogosz was included in the latest issue of CompartiMoss, the magazine of Spanish-speaking SharePoint community. The article, with a rather dramatic title "¿Olvidar o no olvidar? No olvidar - ¡Utiliza SharePoint y simplemente recuerda!", discusses SharePoint reminders - how they may help you, how to construct them using various tools (alerts, SharePoint Designer, Visual Studio, Nintex, Datapolis Workbox) and what are pros and cons of every solution.

You can read the article here or download the whole magazine here. And of course it is in Spanish, but we should prepare an English version pretty soon!

Expect more from us in a short time. See you!

Wednesday, November 20, 2013

Datapolis Workbox on

Datapolis Workbox was featured on the blog of Stefan Walter (@features4free), SharePoint developer from Vienna. Read what he has to say about solution: Another Way to Implement SharePoint Workflows.

Do you agree with his view? Share your thoughts in the comments!

Tuesday, November 5, 2013

Datapolis at SharePoint Conference 2014!

Well, we knew about it for some time, but finally we can confirm that. Datapolis will be present in Las Vegas at the 2014 SharePoint Conference, world's biggest SharePoint event. We have been there already in 2012 - this is how it looked like back then:

SharePoint Conference with its 200+ sessions, top corporate speakers and all important SharePoint companies is a must for everyone interested in growing their business in Microsoft environment. All the top workflow designers will be there, including Nintex, K2, Bamboo Solutions, Knowledge Lake... and of course us!

Don't forget: March 3-6, Venetian Hotel and Resort. It's Vegas, baby!

SharePoint Conference 2014 logo

Tuesday, October 29, 2013

Workbox Academy: How to create leave request in Datapolis Workbox?

In this online tutorial Datapolis presales engineer Michał Słowikowski explains how to create and deploy leave request approval process using Datapolis Workbox.Watch the video:

Is everything clear? Visit our online demo site to implement your own workflow.

Thursday, October 24, 2013

Datapolis Workbox 3.1 Release Notes

Below is the list of changes included in the current version of Datapolis Workbox.

Datapolis Workbox administration panel in the Central Administration:
  • Workbox Solution Management Page Allows to easily deploy and retract Datapolis Workbox to and from single web application or the whole farm.
  • Manage Workflow Deployments Allows site collection administrators to track and manage all workflows in the SharePoint farm on a single page.
  •  Configure Logging Allows to specify logging level of selected Datapolis Workbox components in the same way as SharePoint does.
  • Configure Actions Appearance Simplifies uploading and managing icons which can be used as action icons in Datapolis Workbox.

Workflow History page with complete redesign:
  • Easy and comfortable navigation.
  • Optimized for SharePoint 2013.
  • Activities that start workflows include links to the workflow history. o Activities that cover user permissions include names of roles.
  • Set Workflow Variable activity includes name of a variable.

Versioning of workflow definitions:
  • Datapolis Workbox supports versioning of workflow definitions.
  • Workflow definitions that are being edited stay checked out during the process to prevent changes by the other users at the same time.
  • Previous versions of workflow definitions are now manageable and can be removed, restored, etc.
  • Read-only access to the previous versions of workflow without deployment.
Improved security standards:
  • It is now possible to limit permissions to manually start workflow only to users who already have list management permission.

Datapolis Workbox 3.1 is released

We have released the new version of our core product, Datapolis Workbox 2013. Big thanks to our developers, testers, analysts, site administrators, marketing people, and all the others who made it possible!

You can test Datapolis Workbox 3.1 for free HERE. If you already use our program or if you are decided you want to employ it you can download a free upgrade or a trial version HERE.

Our philosophy
In the words of Paweł Bujak, Datapolis CEO: “Changes that we introduced in the latest Datapolis Workbox edition will help particularly business analysts and SharePoint administrators. The 3.1 release allows flexible administration and management of business processes while additional security levels assure that modeled workflows are safe and their users have more control over them. The new edition of our tool also includes the modified graphic presentation of workflows history, optimized for Microsoft SharePoint 2013 and providing users with more information. We hope those changes will make working with Datapolis Workbox more effective.”

Datapolis Workbox combines two workflow layers: business and technical. It can be used by both business executives and IT professionals.

What is new?
The 3.1 release introduces centralized workflow management, workflow versioning, and a number of other improvements. SharePoint’s Central Administration has been updated with Datapolis Workbox administration panel, providing users with one place where they can operate on all the workflows. Administration panel allows for deployment or retraction of Datapolis Workbox to and from the whole farm and single web applications without a need of running the installer.

The upgrade also supports versioning of workflow definitions. Previous versions of workflows are now available for commenting, reviewing, combining, or reverting to them. It is possible to go back to older workflow version without deploying it but also use it anew if needed. The new release of Datapolis Workbox comes with even higher level of workflow security and integrity. Workflow definitions that are being edited stay checked out during the process to prevent unwanted changes by other users. Permissions to start a workflow manually can be limited only to users who already have list management permission.

Datapolis Workbox is fully integrated with SharePoint. You can access it directly from SharePoint ribbon.

All the capabilities of the 3.1 release can be tested on the Datapolis Workbox Online Test Sites. It is a hosted SharePoint 2013 environment which allows to deploy and test workflows free of charge. With up to five user accounts and no time limit anyone interested in the software can assess its capabilities and check if they meet the expectations.

About Datapolis
Datapolis develops user-friendly and flexible solutions for SharePoint environments which support dynamic processes, information and document flows in medium and large companies. Since its inception in 2001 the company has focused on strategic cooperation with Microsoft and it is at the moment Microsoft Gold Partner in Application Development , Collaboration and Content, and Communications. Datapolis is a member of Passus Group, a leading IT product and services company employing over 100 engineers and specialists.

Our core product is Datapolis Workbox – a human-centric workflow solution for SharePoint. Delivered with a graphical designer, Workbox allows modeling of workflows on a set of business and technical layers – the first reflecting process and its phases, the latter offering room for automated logic, e.g. for creating tasks. This architecture makes it easy to build, read and change even the most complex workflows. We also provide a wide range of services to our partners and customers, making our solutions easy to use.

Over 100 enterprises worldwide use our solutions. Among them are: The United States House of Representatives, ThyssenKrupp Steel USA, Advantage Bank, Tyco International, TIM Mobile, Burger King, Dana Corp, DARPA, GridPoint, Los Angeles World Airports, Microsoft, North American Interconnect, and SRA International.

You can find more information on our website

Tuesday, October 15, 2013

Datapolis Workbox is Certified for Windows Server 2012

After successful tests Datapolis Workbox 2013 has proven to be Certified for Windows Server 2012. It is the only 3rd party SharePoint workflow solution branded with that certification.

The Certified for Windows Server 2012 logo assures the product meets Microsoft criteria for compatibility and best practices with the latest release of Windows Server operating system. In order to be certified Datapolis Workbox was tested by Microsoft Platform Ready Test Tool which checked if its installation, stability, security, and reliability were compatible with Windows Server standards. The certification also proved the application maintains compability with antivirus and anti-malware programs and other protection solutions recommended by Microsoft.

Thanks to the positive outcome of the tests Datapolis Workbox has been added to Windows Server Catalog as a product offering reliable and secure performance with this operating system. It is the only 3rd party tool for SharePoint workflows in the catalog which is marked with Windows Server 2012 badge.

Datapolis Workbox 2013 is a graphical modeling tool that allows users to create and manage workflows within Microsoft SharePoint. It’s architecture, combining business and technical layer, makes it easy to automate document flow, approvals, project tracking, or help-desk procedures. Datapolis Workbox offers Online Test Sites so that everyone interested can test its capabilities free of charge.

Datapolis develops user-friendly and flexible solutions for SharePoint environments which support dynamic processes, information and document flows in medium and large companies. Since its inception in 2001 it has been strategically connected with Microsoft and its technologies. At present the company enjoys the status of Microsoft Gold Certified Partner with the competencies of Gold Application Development, Gold Collaboration and Content, Gold Communications. . Over 100 enterprises worldwide use our solutions – among them The United States House of Representatives, ThyssenKrupp Steel USA, Advantage Bank, Tyco International, TIM Mobile, Burger King, Dana Corp, DARPA, GridPoint, Los Angeles World Airports, Microsoft, North American Interconnect, and SRA International.

Friday, October 11, 2013

State machine or sequential workflows?

Read the article by Paweł Misiurewicz, CEO of Datapolis, on

In today's corporate world business processes are omnipresent. But their sequential automation is not sufficient anymore. It reduces people taking part in them to simple machine-like elements. On the other hand, SharePoint environment offers other type of workflows apart from sequential ones: state machine workflows. Which of them will suit your enterprise better?

To find out, read the article by Paweł Misiurewicz, CEO of Datapolis. It explains the difference between state machine and sequential workflows, how they affect business planning, and their usability in various types of processes. You will see that a workflow’s successful implementation depends on its flexibility and readability and you will discover which type of workflow works better in a given situation.

State machine or sequential workflows - which suit you better?

NothingButSharePoint is a SharePoint knowledge repository created by SP community. It provides high quality content directed to SharePoint users at all levels: from developers and IT specialists to business professionals and end users. Its founding members: Joel Oleson, Jeremy Thake, Mark Miller, and Richard Harbridge rank among the most influential SharePoint thought leaders.

Paweł’s article is available here.

Thursday, May 16, 2013

Datapolis Workbox 2013 for Microsoft SharePoint 2013 launched!

We are proud to announce we launched our newest product - Datapolis Workbox 2013. The application allows to quickly implement and maintain even the most complex processes (workflows) and documents flows within the Microsoft SharePoint 2013. The software architecture bases on the Human-Centric model that places people and their decisions at the very heart of business processes. The state workflow model ensures that workflows designed with Datapolis Workbox 2013 are readable and can be quickly modified depending on changing organizational needs. Datapolis Workbox extends SharePoint environment capabilities by eliminating the necessity of using programming tools when deploying workflows. Datapolis Workbox 2013 is fully compatible with the previous version of Datapolis tool which bases on Microsoft SharePoint 2010.

You can try the newest version of Datapolis Workbox by downloading a 30-day trial:

Datapolis Workbox 2013 is a graphical modelling tool that allows users to create and manage workflows within Microsoft SharePoint 2013. It bases on the Human-Centric model that places people, their experience and knowledge at the heart of the process. Datapolis Workbox 2013 allows to easily automate workflows by eliminating the need of coding in process building phase as well as while defining the actions. Separating and hiding actions prepared by IT staff in the separate, technical layer make the business logic clear and understandable for process participants. It is the key issues while modifying and optimizing processes – effects are easily understood by all concerned parties.

Datapolis Workbox 2013 can be easily deployed. Users can interact with workflows using both SharePoint ribbon and element’s context menu. Thanks to this, SharePoint users can operate in a familiar environment. The application interface can be easily integrated with a company Intranet by using existing forms and adjusting the visual aspects of created solutions to the company’s visual identification system.

Datapolis Workbox enables users to supply workflows with data from other sources such as other site collections, external OCR systems or data from e-mails and e-forms. The SQL connector allows to communicate with the database directly from a given workflow. That enables easy Datapolis Workbox 2013 integration with other company’s applications. The workflow data (definitions and workflow history) are stored in a dedicated SQL database which make process analysis possible. Other Datapolis Workbox advantages covering lookups (possibility of creating advanced queries to retrieve various data stored within SharePoint), procedures (allow to create sets of activities which then can be used in workflow actions) or self-timers (provide possibility to automatically execute a specific action after a defined period of time) significantly expand Microsoft SharePoint functionality. Build-in SharePoint Column Protector allows to manage permissions to columns and elements.

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